What Microsoft Scheduling Tool to Use
Meeting Guide
Tool to use
Bookings With Me
Scheduling Poll
Outlook Calendar
1:1 Meeting
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Several people need to meet with you
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Schedule of individuals is known
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Schedule of individuals is not known
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Allow attendees to choose from pre-set meeting times
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Allow attendees to submit preferred times
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Bookings with Me
This works by creating a template for pre-defined meetings that people can schedule with by following a link. The link can be used in signatures to help with scheduling. With New Outlook you can add this to your signature just by checking a box.
Bookings Manager
How to use Microsoft Outlook Bookings with Me
Scheduling Poll
The Scheduling Poll is like your meeting organizer, it can send multiple time options to participants, let them vote on their preferences, and automatically update your calendar with the final meeting time once everyone has responded.
Use Cases
-Schedule a team meeting from several to dozens of participants who have different schedules and work in different time zones.
-Scheduling a meeting for non-Ipas.org emails/users – something that the Scheduling Assistant cannot do!
Those invited will be able to choose their time as shown in the picture below.
Microsoft Article
Create a Scheduling Poll in Outlook for Windows - Microsoft Support
How to video
How to use Scheduling Poll in Microsoft Outlook 365 📆 - YouTube
Outlook Calendar - Scheduling Assistant
Use the Outlook scheduling assistant to help you find the best meeting time with multiple attendees. The scheduling assistant works from Outlook desktop, Outlook online, and when scheduling a meeting in Teams. The tool will show you a calendar view of the availability of your attendees, based on their free/busy time and working hours.
